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Jobs

PA

Salary: £25000 - £35000 per annum

As PA to the CEO and Creative Partner you will provide proactive, efficient administrative support in a fast-paced creative environment.

As the main point of contact for 2 of the senior team, you will need to be resourceful and a natural multi-tasker. Always aiming to be one-step ahead, you will ensure responsibilities are delivered in a timely and accurate manner.

PA to CEO and Creative Partner

  • Answering and screening all phone calls
  • Provide comprehensive diary management, using initiative to anticipate and resolve conflicts
  • Aiming to anticipate needs, knowing where the CEO and Creative Partner need to be and when
  • Organise meetings (face to face, audio and video conferences) and ensure appropriate meeting room preparations, including catering
  • Coordinate travel / hotel arrangements for the business and preparing itineraries
  • Booking cabs/couriers
  • Processing expenses
  • Complete and process weekly timesheets
  • Perform any ad hoc tasks or duties as required
  • Always aiming to act in the best in interest of the CEO and Creative Partner

Office Support

  • Completing the daily morning routine to ensure smooth running of the office
  • Answering and screening specific phone calls via reception
  • Liaising with Building Services and IT to ensure the office functions efficiently
  • Cost-effectively managing and maintaining stationery stock levels
  • Receiving & distributing daily mail & deliveries
  • Work with Finance to review and ensure correct documentation for invoices and company credit card
  • Acting as the point of contact for supplier Account Managers, including our travel agent, cab company, stationery companies and conference call service provider
  • Support the HR Manager with New Starter set-ups

Requirements:

  • Proven working experience in a similar role
  • Proficient user of Microsoft Office Suite
  • Ability to push back appropriately and diplomatically
  • Calm and approachable
  • Appreciates the necessity for discretion and confidentiality
  • Solid communication skills; both written and verbal
  • Can-do attitude always with ability to be resourceful and proactive
  • Natural ability to organize, multitask, prioritize and work under pressure

Contact me on paul@twistorstick.co.uk

United Kingdom,London



on June 7, 2019

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