Jobs
Creative PA
Salary: £25000 - £35000 per annum
As PA to the CEO and Creative Partner you will provide proactive, efficient administrative support in a fast-paced creative environment.
As the main point of contact for 2 of the senior team, you will need to be resourceful and a natural multi-tasker. Always aiming to be one-step ahead, you will ensure responsibilities are delivered in a timely and accurate manner.
PA to CEO and Creative Partner
- Answering and screening all phone calls
- Provide comprehensive diary management, using initiative to anticipate and resolve conflicts
- Aiming to anticipate needs, knowing where the CEO and Creative Partner need to be and when
- Organise meetings (face to face, audio and video conferences) and ensure appropriate meeting room preparations, including catering
- Coordinate travel / hotel arrangements for the business and preparing itineraries
- Booking cabs/couriers
- Processing expenses
- Complete and process weekly timesheets
- Perform any ad hoc tasks or duties as required
- Always aiming to act in the best in interest of the CEO and Creative Partner
Office Support
- Completing the daily morning routine to ensure smooth running of the office
- Answering and screening specific phone calls via reception
- Liaising with Building Services and IT to ensure the office functions efficiently
- Cost-effectively managing and maintaining stationery stock levels
- Receiving & distributing daily mail & deliveries
- Work with Finance to review and ensure correct documentation for invoices and company credit card
- Acting as the point of contact for supplier Account Managers, including our travel agent, cab company, stationery companies and conference call service provider
- Support the HR Manager with New Starter set-ups
Requirements:
- Proven working experience in a similar role
- Proficient user of Microsoft Office Suite
- Ability to push back appropriately and diplomatically
- Calm and approachable
- Appreciates the necessity for discretion and confidentiality
- Solid communication skills; both written and verbal
- Can-do attitude always with ability to be resourceful and proactive
- Natural ability to organize, multitask, prioritize and work under pressure
Contact me on paul@twistorstick.co.uk
United Kingdom,London
on June 4, 2019